Your Properties Managed. Your Time Restored.
RentaraAI handles the repetitive conversation, the routine request, the after-hours question — so the manager can grow the portfolio and protect the rare resource that actually matters: attention.
- fewer repetitive messages
- faster reply times
- consistent service across every property
- your time restored
Try a question a real guest sends
Type a message…
How it works
Before, during, and after every stay — handled.
The AI is on for the entire guest lifecycle, not just the inbox. One product, one continuity, one operator who finally leaves the after-hours phone.
- Before check-in01
Set the tone, send the keys, calm the nerves
The AI greets every reservation the moment it lands, answers booking questions, and sends personalized arrival details — access codes, directions, house rules — before the guest has to ask.
- Auto-replies to “can I check in early?” in under a minute
- Sends door codes, wifi, and house rules on a clean schedule
- Confirms guest count, late arrivals, and accessibility needs
- During the stay02
A concierge on shift at 02:00 — without you on shift
When the wifi drops or the lock sticks, the property manager gets one notification — after the AI has already triaged, gathered context, and either handled it or routed precisely to the right person.
- Triages routine questions with a property-aware knowledge base
- Routes maintenance issues with photos and a vendor shortlist
- Escalates only the message types you mark as yours
- After checkout03
Reviews, refunds, and the next guest — already in motion
The follow-up goes out before the suitcase hits the floor: thank-yous, review requests, deposit reconciliation, and turnover briefs the cleaning team reads on the way over.
- Thank-you and review request timed to checkout + 4 hours
- Damage-flag draft ready before checkout photos upload
- Cleaner gets the unit, code, and notes — not a group chat
Built for every operator
One product, three kinds of manager.
Whether you run a flagship Airbnb, a duplex on a long-stay lease, or fifty doors for a small portfolio company — RentaraAI takes the conversation work off your plate without changing how you operate.
Cut 30+ weekly messages, keep every five-star.
- Auto-replies to booking, access, wifi, and amenity questions
- Personalized check-in instructions across Airbnb, Vrbo, and direct
- Review requests timed to checkout, never to your memory
Rent rolls in, late tenants reach out before you do.
- Posts monthly charges, watches for receipts, follows up on late payments
- Handles maintenance intake, vendor scheduling, and tenant status updates
- Keeps a written ledger of every conversation, available on demand
Scale the portfolio without scaling the inbox.
- A shared operator overlay across every unit — same voice, same rules
- Routing rules per unit, per manager, per dollar threshold
- Owner statements and cleaner briefs drafted from the same ledger
What it does
Four lanes, one conversational surface.
The same operator handles every guest conversation a property ever has — booking, arrival, mid-stay, follow-up — without losing track of what the manager cares about.
Booking support
Every booking question answered before it lands in your queue.
Pricing, availability, cancellation, fees, and pet policies — answered in your voice, with the right calendar context attached. The AI loops in only what falls outside its remit.
- Avg. first reply
- < 90 sec
- Languages
- 3 by default
- Escalations to a human
- only what you mark
The math
Your week, before and after.
A single 6-unit portfolio recovers roughly 14 hours a week — the hours that disappear into inbox triage, vendor coordination, and review chasing — and recasts them as time on the portfolio itself.
- Pre-stay Q&A in your inbox
- 12h / wk
- Check-in instructions
- 40 min per guest, every guest
- Maintenance triage
- 8h / wk reading, cross-checking, replying
- Review follow-ups
- Inconsistent, mostly forgotten
- Pre-stay Q&A answered
- 0 min — handled
- Check-in instructions
- sent on a schedule, in your voice
- Maintenance triage
- 15 min / wk reviewing escalations only
- Review follow-up cadence
- every guest, every checkout
In action
Three conversations, one AI on shift.
A pre-stay question, a mid-stay hiccup, a post-checkout follow-up. Every kind of message a manager has ever answered — answered, by a system that knows the property, the rules, and the limits of what it should bother you about.
- Before arrival
- Self-resolved
A scripted preview — actual replies stream live from the AI in the hero chat.
- GuestHi! Our flight lands at 11am — can we drop our bags off early?
- RentaraAI AIHi Sara — bags are fine at 11. Early check-in is sometimes possible; I’ll text at 12:30 if the unit’s ready. Code & door photo below.11:02 AM · replied
- GuestOh perfect, thank you!
Plays well with
Integrations you already use, working harder.
RentaraAI is not a rip-and-replace. It attaches to your existing channel stack, PMS, comms, and locks — so the change is measured in fewer messages, not a new dashboard.
Two-way sync with every channel you operate.
Plug into your existing PMS — no double entry.
Reach guests on the channel they actually use.
Rotating codes on the schedule you set.
Trust, by design
Your reputation stays human. The conversation gets help.
Property-aware, never data-hungry
The AI sees only what it needs to answer — house rules, calendar, the conversation. No resale, no training on your portfolio.
Audit log, every action
Every reply, escalation, and override is logged. Review the day in a single ledger view, or stream it to your own data warehouse.
You stay the licensee
Cities require the human remain on the permit. RentaraAI operates within that line — handles the work, never the liability.
Escalation rules, not vibes
You name the message types, dollar amounts, and hours that route to your phone. The AI escorts context, not just the message.
The rules are yours: which topics route, which hours, which dollars.
Operators, before you
What the week looks like when the AI shows up.
“I went from being the on-call phone to being the steward. The AI replied in seconds; I only saw the ones it shouldn’t have handled. My weekends are back.”
- Hours saved
- ~14 hrs / week
- Review average
- 4.92 → 4.96
- Inbound messages
- −47%
“It learned our house rules in an afternoon. The first guest who complained about the parking situation got the right answer in 38 seconds. I read the log, not the message.”
- Late-payment escalations
- −63%
- Tenant satisfaction
- up 22 pts
- Manager inbox time
- −9 hrs / week
“A 38-unit portfolio doesn’t run on a co-host cut. It runs on quietly answering 240 messages a week. RentaraAI is what we put behind every door.”
- Doors managed
- 38
- Manager FTE equivalent
- +1.6 recovered
- NPS from guests
- +18 over 90 days
Pricing
A flat subscription per unit — no revenue share.
Co-hosts take 15–25% of revenue and outsource you to their inbox. RentaraAI charges by the unit and stays in your voice. Every step of the way is visible in a ledger you own.
For independent hosts running a small portfolio.
Up to 8 units- AI concierge on every booking channel
- Check-in instructions on a schedule you set
- Maintenance triage + vendor shortlist
- Email + SMS comms, audit log included
For hosts with more properties or a small team.
8–30 units- Everything in Starter
- Multi-manager routing rules
- Review follow-up cadence tuned to your data
- Owner statements drafted from the same ledger
For property-management companies operating at scale.
30+ units- Everything in Growth
- Dedicated success engineer + 1-hour response SLA
- Custom escalation matrices and audit export
- Procurement, MSA, and SSO support
FAQ
Questions hosts ask before they hand over the inbox.
Still curious? Email a founder. rentaraai@polsia.app
Need something bespoke? Reach us at rentaraai@polsia.app.
Book a Personalized Demo.
A founder replies personally within one business day. We start with one unit, your city, and a 14-day pilot — no revenue share, no fee until it runs.
- A 30-minute walk-through of the AI on your property, your tone, your rules.
- We agree on a 14-day pilot with one unit and a clear success metric.
- If we’re not a fit, you keep the playbook we built for you — on us.
Prefer email? Reach us directly at rentaraai@polsia.app.
We reply within one business day, in plain English.
No spam. Never sold. Used only to schedule your demo.